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Executive Assistant

Position Overview

KICVentures is looking for an Executive Assistant to undertake a range of administrative duties and to assist the Executive Team of our company. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members

Duties and responsibilities

  • Act as the point of contact among executives, employees, clients and other external partners

  • Manage information flow in a timely and accurate manner

  • Manage executives’ calendars and set up meetings

  • Make travel and accommodation arrangements

  • Greeting visitors and deciding if they should be able to meet with executives

  • Act as an office manager by keeping up with office supply inventory

  • Format information for internal and external communication – memos, emails, presentations, reports

  • Take minutes during meetings

  • Screen and direct phone calls and distribute correspondence

  • Organize and maintain the office filing system

  • Experience as a virtual assistant

  • Provide general administrative support

  • Ensure that executive team is informed of priorities, deadlines and challenges.

qualifications

  • Master’s degree is preferable and Bachelors degree is must.

  • 5+ years of experience supporting administrative functions at the senior or executive level.

  • Excellent MS Office knowledge

  • Professional level verbal and written communications

  • Must be able to meet deadlines in a fast-paced quickly changing environment

  • Excellent organizational skills with an ability to think proactively and prioritize work

  • Outstanding organizational and time management skills

  • Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)/ software.

  • Discretion and confidentiality.

working Conditions

  • Work is generally performed within an office environment. 

  • Travel may be requested to assist in other locations up to 10%.

  • Must be able to work standard business hours Monday – Friday.  Occasional late evening or overnight work may be requested.  We will provide as much notice as possible for these for planning purposes.

  • Ability to work well under pressure while maintaining a professional demeanor.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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How to apply

We offer tremendous room for advancement and income potential. All submissions will be held in the strictest confidence. This position is being sought after for immediate hire. The company is an Equal Opportunity Employer.

 Please no outside unsolicited recruiters

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